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Publications Coordinator Job Description
Career Category Description
Publications Coordinator –
Publications Coordinator Job Description
As a Publications Coordinator, you will play a vital role in managing the creation, production, and distribution of various publications within our organization. You will collaborate with multiple departments to ensure the timely delivery of high-quality print and digital materials, including special letters, meeting announcements, newsletters, brochures, and promotional materials. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to effectively coordinate multiple projects simultaneously.
Responsibilities:
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Publication Management:
- Oversee the planning, development, and execution of all publication projects.
- Collaborate with internal stakeholders to determine publication goals, themes, and content strategies.
- Develop and maintain a comprehensive publication schedule to ensure timely production and delivery.
- Coordinate with external vendors, such as printers, graphic designers, and photographers, to facilitate the production process.
- Review and proofread all publication materials to ensure accuracy, consistency, and adherence to brand guidelines.
- Assist with managing the budget for publication projects, including cost estimation, expense tracking, and invoice processing.
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Content Development:
- Work closely with Community Managers and other subject matter experts to generate engaging and relevant content.
- Conduct research and interviews to gather information for articles, features, and other publication components.
- Edit and format content for clarity, grammar, style, and consistency.
- Ensure that all content aligns with the organization’s brand voice, messaging, and communication objectives.
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Digital Publication:
- Coordinate the production and distribution of digital publications, e-newsletters, and online articles.
- Create new community web pages.
- Coordinate access for community volunteers.
Qualifications:
- Excellent written and verbal communication skills.
- Strong editing and proofreading abilities.
- Strong analytical skills.
- Proficient understanding of governing documents.
- Proficient in project management and organizational tools/software.
- Familiarity with graphic design principles and software is a plus.
- Knowledge of digital publishing platforms and content management systems.
- Ability to work effectively in a fast-paced, deadline-driven environment.
- Detail-oriented with exceptional time management and multitasking abilities.
- Strong interpersonal skills and the ability to collaborate with cross-functional teams.
As a Publications Coordinator, you will have the opportunity to contribute to the organization’s communication efforts, enhance its brand identity, and ensure the successful delivery of high-quality publications to a diverse audience. If you are passionate about publications, possess strong organizational skills, and thrive in a dynamic environment, we invite you to join our team.
© C.I.A. Services, Inc. | Last Update: 05-23-2023
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