Professional Community Association Management Since 1984
Houston 713-981-9000
San Antonio 210-490-0000
" Thank you, thank you, thank you, for all the hard work to get the room ready and attending the delegate party last night!  The room looked great and very festive. You guys are the glue that holds our community together!"
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Publications Coordinator

Publications Coordinator Job Description

As a Publications Coordinator, you will play a vital role in managing the creation, production, and distribution of various publications within our organization. You will collaborate with multiple departments to ensure the timely delivery of high-quality print and digital materials, including special letters, meeting announcements, newsletters, brochures, and promotional materials. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to effectively coordinate multiple projects simultaneously.


  1. Publication Management:

    • Oversee the planning, development, and execution of all publication projects.
    • Collaborate with internal stakeholders to determine publication goals, themes, and content strategies.
    • Develop and maintain a comprehensive publication schedule to ensure timely production and delivery.
    • Coordinate with external vendors, such as printers, graphic designers, and photographers, to facilitate the production process.
    • Review and proofread all publication materials to ensure accuracy, consistency, and adherence to brand guidelines.
    • Assist with managing the budget for publication projects, including cost estimation, expense tracking, and invoice processing.
  2. Content Development:

    • Work closely with Community Managers and other subject matter experts to generate engaging and relevant content.
    • Conduct research and interviews to gather information for articles, features, and other publication components.
    • Edit and format content for clarity, grammar, style, and consistency.
    • Ensure that all content aligns with the organization’s brand voice, messaging, and communication objectives.
  3. Digital Publication:

    • Coordinate the production and distribution of digital publications, e-newsletters, and online articles.
    • Create new community web pages.
    • Coordinate access for community volunteers. 


  • Excellent written and verbal communication skills.
  • Strong editing and proofreading abilities.
  • Strong analytical skills.
  • Proficient understanding of governing documents.
  • Proficient in project management and organizational tools/software.
  • Familiarity with graphic design principles and software is a plus.
  • Knowledge of digital publishing platforms and content management systems.
  • Ability to work effectively in a fast-paced, deadline-driven environment.
  • Detail-oriented with exceptional time management and multitasking abilities.
  • Strong interpersonal skills and the ability to collaborate with cross-functional teams.

As a Publications Coordinator, you will have the opportunity to contribute to the organization’s communication efforts, enhance its brand identity, and ensure the successful delivery of high-quality publications to a diverse audience. If you are passionate about publications, possess strong organizational skills, and thrive in a dynamic environment, we invite you to join our team.

© C.I.A. Services, Inc. | Last Update: 05-23-2023

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Publications Coordinator

If you are interested in becoming part of our team, please send your resume by mail or by clicking below (attach resume in Word or PDF format). If we do not have an appropriate opening for you at this time, we will keep your resume on file for future consideration.

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