Career Category Description

Publications Coordinator –

Publications Coordinator Job Description

As a Publications Coordinator, you will play a vital role in managing the creation, production, and distribution of various publications within our organization. You will collaborate with multiple departments to ensure the timely delivery of high-quality print and digital materials, including special letters, meeting announcements, newsletters, brochures, and promotional materials. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to effectively coordinate multiple projects simultaneously.

Responsibilities:

1. Publication Management:

   • Oversee the planning, development, and execution of all publication projects.
   • Collaborate with internal stakeholders to determine publication goals, themes, and content strategies.
   • Develop and maintain a comprehensive publication schedule to ensure timely production and delivery.
   • Coordinate with external vendors, such as printers, graphic designers, and photographers, to facilitate the production process.
   • Review and proofread all publication materials to ensure accuracy, consistency, and adherence to brand guidelines.
   • Assist with managing the budget for publication projects, including cost estimation, expense tracking, and invoice processing.

2. Content Development:

   • Work closely with Community Managers and other subject matter experts to generate engaging and relevant content.
   • Conduct research and interviews to gather information for articles, features, and other publication components.
   • Edit and format content for clarity, grammar, style, and consistency.
   • Ensure that all content aligns with the organization’s brand voice, messaging, and communication objectives.

3. Digital Publication:

   • Coordinate the production and distribution of digital publications, e-newsletters, and online articles.
   • Create new community web pages.
   • Coordinate access for community volunteers. 

Qualifications:

• Excellent written and verbal communication skills.
• Strong editing and proofreading abilities.
• Strong analytical skills.
• Proficient understanding of governing documents.
• Proficient in project management and organizational tools/software.
• Familiarity with graphic design principles and software is a plus.
• Knowledge of digital publishing platforms and content management systems.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Detail-oriented with exceptional time management and multitasking abilities.
• Strong interpersonal skills and the ability to collaborate with cross-functional teams.

As a Publications Coordinator, you will have the opportunity to contribute to the organization’s communication efforts, enhance its brand identity, and ensure the successful delivery of high-quality publications to a diverse audience. If you are passionate about publications, possess strong organizational skills, and thrive in a dynamic environment, we invite you to join our team.

© C.I.A. Services, Inc. | Last Update: 04-1-2025