Professional Community Association Management

become a volunteer

Colonial Lakes Office Park Owners Association, Inc.

Become a Volunteer

Homeowners Associations thrive on volunteers and there are many volunteer opportunities available. The dedication and skills of volunteers are an invaluable commodity.

Which volunteer option is the right choice for you? Are you a born leader with fierce decision making skills? Consider a position on the Board of Directors. Was your home or vehicle recently broken into? Create a strong, active Crime Watch/ Block Captain Committee. Do you have a green thumb? Then the garden club, yard of the month or beautification committee is for you! Are you known for throwing outstanding parties? The Social Committee is a perfect fit for your talent.

Whatever your motivation, there’s a place just for you. Volunteers are in high demand. Find out how you can help and make yourself at home!

Job Descriptions

Following is a summary of the role each officer may play on the Board of Directors; however, the board may elect to transfer some roles to the manager. For example, the manager may lead the meeting or take the minutes; however, the decision makers are the elected directors, not the manager.

President
The role of the President is that of a leader. The President typically presides over the meetings, keeps the agenda going and ensures sound decisions are made. The President leads discussions and ensures productivity. The President often signs legal documents such as loans and contracts and serves as a signatory for checks (payments).

Vice President
The Vice-President shall act in place of the President in the event of his/her absence, inability or refusal to act, and shall exercise and discharge such other duties as may be required of this position by the Board.

Secretary
The Secretary is typically responsible for the minutes of the meeting; however, the manager is often assigned this task and the Secretary signs the acceptance of the minutes upon board approval. The Secretary may also sign various legal documents such as contracts.

Treasurer
The treasurer serves as a signatory for checks and reviews the payables and financials. Management handles the daily operation of the financials; however, the treasurer serves as a checks and balance. The Treasurer also signs financial documents such as tax returns, audits or loans.

Committee Volunteers

Architectural Review
This committee reviews all home improvement applications submitted by homeowners requesting improvement to their home such as a new roof, paint or a pool. The Members must have an understanding of the governing documents as well as strong decision making ability. This committee is responsible to ensure submissions are in compliance with the general design aesthetic of the community and be able to work within time constraints.

Landscape/Beautification
This committee works with the contracted landscape company and Board to ensure the common area landscape is well maintained. The committee may assist with color and plant selection of seasonal installations or simply monitor the service provider to ensure the grounds are well maintained. The committee will communicate to the board should a need for improvement be necessary and work on design specs for new proposals. The committee may also assist with the spec preparation and interviews of new grounds companies if necessary. An ability to read and understand service contracts is necessary.

Social
This Committee plans and executes community social events. An ability to work within a budget and deadline is necessary.

Crime Watch / Block Captain
This committee maintains strong communication between the residents and law enforcement. The Block Captains are responsible for maintaining a communications database of neighbors within a specified range. Communication and organization skills are necessary to ensure success.

Nominating
This group is charged with locating willing candidates to run for election to the Board of Directors. This is a committee that does not require a constant commitment, just someone with a good judge of character and a bit of social skill to hunt them out.

What else might you like to do?

Yard of the Month
This committee often functions from April to September and is responsible for selecting the monthly winners and maintaining a database of prior winners. An eye for beauty will help this committee succeed.

Communications (Newsletter)
This committee will oversee the general communications to the residents. This may involve the publication of a newsletter or flyers. A nose for news, creativity, and strong written skills are beneficial for this crew.

What do volunteers do?

If you like this community, if you want to make it even better, they can always use your help. Links to “job” positions are on this page, below:

Job Descriptions
President
Vice President
Secretary
Treasurer

Committee Volunteers
Architectural Review
Landscape/Beautification
Social
Crime Watch / Block Captain
Nominating

What else might you like to do?
Yard of the Month
Communications (Newsletter)

Our Management

This community employs a full service management company, C.I.A. Services, Inc., to provide professional community association needs. They handle all aspects of budgeting and financial management, watch over the facilities and contractors, deed restrictions, interpersonal relationships among neighbors and more. They train our key personnel and board members. Learn more about their capablilies and their responsibilities to us:

C.I.A. Services home page »

About C.I.A. Services »
Services »
Management Services »
Billing and Collections »
Financial Services »
Facilities Management »
Deed Restriction Management »
Administrative Expense Recovery »

Our Community Manager is
Alexandria Bakeman, 713-981-9000, or send an email.

PDF Documents

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