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Professional Community Association Management Since 1984
Dancing Bear Property Owners Association is another extraordinary community managed by C.I.A. Services
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Dancing Bear Property Owners Association

Become a Volunteer

Become a Volunteer

Homeowners Associations thrive on volunteers and there are many volunteer opportunities available. The dedication and skills of volunteers are an invaluable commodity.

Which volunteer option is the right choice for you? Are you a born leader with fierce decision making skills? Consider a position on the Board of Directors. Was your home or vehicle recently broken into? Create a strong, active Crime Watch/ Block Captain Committee. Do you have a green thumb? Then the garden club, yard of the month or beautification committee is for you! Are you known for throwing outstanding parties? The Social Committee is a perfect fit for your talent.

Whatever your motivation, there’s a place just for you. Volunteers are in high demand. Find out how you can help and make yourself at home!

Board of Directors

Board of Directors

Here is a summary of the role each board member fills on the Board of Directors.  The board may delegate certain responsibilities to the Community Manager.  For example, the manager may lead the meeting or take the minutes; however, the decision makers are the elected directors, not the manager.

President
The role of the President is that of a leader. The President typically presides over the meetings, keeps the agenda going and ensures sound decisions are made. The President leads discussions and ensures productivity. The President signs legal documents such as contracts.

Vice President
The Vice President acts in place of the President in the event of his/her absence, inability or refusal to act, and exercises any other duties that may be required of the position by the Board.  The Vice President is often assigned a liaison role for the committees to ensure they are receiving the support they need.

Secretary
The Secretary is typically responsible for the minutes of the meeting; however, the manager is often assigned this task and the Secretary signs the acceptance of the minutes upon board approval. The Secretary may also sign various legal documents such as contracts.

Treasurer
The Treasurer serves as a signatory for checks and reviews the payables and financials. Management handles the daily operation of the financials; however, the Treasurer provides a check and balance. The Treasurer also signs financial documents such as tax returns.

Director at Large
With a five member Board, one of the Board members may not have officer responsibilities. That doesn’t mean they devote any less time to the committee business.  All board members are part of the discussions and the decision making process.  All board members spend time outside of meetings communicating with the neighbors and preparing for handling community business.

Committee Volunteers

Committee Volunteers

Architectural Control
This committee reviews all home improvement applications submitted by homeowners requesting improvement to their home such as a new roof, paint or a pool. The Members must have an understanding of the governing documents as well as strong decision making ability. This committee is responsible to ensure submissions are in compliance with the general design aesthetic of the community and be able to work within time constraints.

Beautification
The purpose of the Beautification Committee is to promote aesthetic issues within the community on the common areas and on the privately owner lots.  Examples of activities that would fall under this Committee include, but are not limited to:

  • Yard of the month selections
  • Holiday decorating contests
  • Decorating entries for various holidays
  • Workdays for planting seasonal color at the main entries
  • Recommendations for grounds maintenance enhancements
  • Changing flags on community flagpole as needed
  • Educational seminars regarding gardening, eco-friendly options, rainwater harvesting

Capital Improvements
The purpose of the Capital Improvements Committee is assist the Board is reviewing, prioritizing, planning and oversight of capital improvements and other major community projects.

Guidelines
The purpose of the Guidelines Committee is to draft written guidelines to clarify architectural control requirements and criteria for enforcement of deed restrictions.  Written guidelines give owners a clear understanding of expectations and give the Association clarity and consistency on decisions and enforcement over time. 

Nominating
This group is charged with locating willing candidates to run for election to the Board of Directors. This is a committee that does not require a constant commitment, just someone with a good judge of character and a bit of social skill to hunt them out.

Safety
The purpose of the Safety Committee is to consider any issue which affects the safety of life, health or proeprty within the community, to evaluate alternatives and solutions and to provide recommendations to the Board.Examples of issues that would fall under this Committee include, but are not limited to:

  • Roadway safety issues including signage, road markings and barriers
  • Fire and flooding safety and awareness
  • Gate system security
  • Amenity access and security
  • Resident awareness and communications
  • Liaison with emergency response entities

Social
The purpose of the Social Committee is to promote activities which promote a sense of community within Dancing Bear Ranch.  Examples of activities that would fall under this Committee include, but are not limited to:

  • Coordinate social events at lakeside park such as splash day, 4th of July party & harvest dinner
  • Coordinate seasonal events such as holiday hay ride, 4th of July bike parade & Easter Egg hunt
  • Coordinate National Night Out event with local emergency services groups
  • Coordinate excursions to San Antonio events such as Spurs games, Fiesta & Luminaria
  • Promote special interest groups such as Bunco, reading club & dinner group
  • Visit new residents to welcome them to community

What else might you like to do?

What else might you like to do?

Community Website Administrator
How would you like to keep this website fresh with news from Dancing Bear Ranch?  After a short training session, you could have administrative access from your computer to keep these pages updated with the latest news.  Personalize the pages with the latest school and social news.

Crime Watch Block Captain
This committee maintains strong communication between the residents and law enforcement. The Block Captains are responsible for maintaining a communications database of neighbors within a specified range. Communication and organization skills are necessary to ensure success.

What do volunteers do?

If you like this community, if you want to make it even better, they can always use your help. Links to “job” positions are on this page, below:

Board of Directors
President
Vice President
Secretary
Treasurer
Director at Large

Committee Volunteers
Architectural Control
Beautification
Capital Improvements
Guidelines
Nominating
Safety
Social

What else might you like to do?
Community Website Administrator
Crime Watch Block Captain

Our Management

This community employs a full service management company, C.I.A. Services, Inc., to provide professional community association needs. They handle all aspects of budgeting and financial management, watch over the facilities and contractors, deed restrictions, interpersonal relationships among neighbors and more. They train our key personnel and board members. Learn more about their capablilies and their responsibilities to us:

C.I.A. Services home page »

About C.I.A. Services »
Services »
Management Services »
Billing and Collections »
Financial Services »
Facilities Management »
Deed Restriction Management »
Administrative Expense Recovery »

Our Community Manager is
Brandi Brack, 210-490-0000, or send an email.

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